Case Study

StavbyDay

From Paper Chaos to Digital Leader: 80% Less Admin Work

Zero new administrative hires despite 40% business growth

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Overview

StavbyDay, a growing construction company, was drowning in manual processes and paperwork. We transformed their operations through intelligent automation and workflow orchestration, allowing them to dramatically scale their business without expanding their administrative team.

Key Insights

80% reduction in administrative workload

Centralized data eliminated errors and redundancy

Automated workflows replaced manual data entry

Digital transformation enabled 40% business growth

Technology Stack

Custom Database

Workflow Automation

Document Processing

No-code Tools

API Integrations

Challenge

Before

60+ hours weekly on manual data entry
Scattered information across Excel files and paper
Frequent errors requiring time-consuming corrections
Growth limited by administrative capacity

After

Centralized database with single source of truth
Automated workflows connecting all systems
93% reduction in data entry errors
Scalable operations without additional admin staff

Project Timeline

Discovery3 weeks

Development8 weeks

Testing2 weeks

Deployment3 weeks

OptimizationOngoing

Solution

We implemented a comprehensive digital transformation using a strategic combination of:

Digital Transformation Process

Centralized Database

Single source of truth for all business data

Workflow Automation

Connected systems from order entry to accounting

Work Order System

Automated assignment and instruction generation

Document Processing

Automated invoice handling and expense tracking

Performance Analytics

Real-time visibility into business operations

Results

80% reduction

in administrative work hours

40% business growth

with zero new administrative hires

62% faster

project initiation time

93% decrease

in data entry errors

The automated system now handles the workload that would have required multiple additional full-time administrators, allowing the company to grow without the overhead and management complexity of an expanded team.

Client Testimonial

We were literally drowning in paper. Every job meant hours of copying information from one place to another. QUBE didn't just digitize our processes – they completely reinvented how we work. Our same admin team now handles more than double the workload, and we're perfectly positioned to add AI agents as the next step in our transformation.

CEO, StavbyDay